con’t from last Friday…
5. Keep a SHORT to-do list for each day – four items, max
I used to weight down my to-do list with way too many things to do. At the end of the day, though, I would not only feel as though I rushed through stuff, I’d feel like I hadn’t really accomplished too much because there was always stuff left on my list.
The solution is pretty simple. Your to-do list should have at most four items on it. Naturally, your day routine will have several other tasks that you do as part of a routine (checking and responding to emails, maintenance tasks, regular meetings, and so on) – don’t include these on your to-do list. Instead, those routine items should be used to fill in the gaps between the big items on your to-do list. Finish off each day with the routine of ensuring your to-do list for tomorrow is ready, but you can/should be assembling it throughout the day.
Construct those items carefully so that they can be done with about fifty minutes of truly focused work. This way, you can complete a task on your to-do list with a single block of focused time (as in tip #1, above). If you need to fit in more work than that on your to-do list, add it to the one for the day after tomorrow, or the day after that.
How I Do It: I just add items throughout the day to my lists, then at the end of the day, I fill up tomorrow’s list to four items with tasks that always need done – drafting posts, researching a particular angle, and so on. Each day, I live by this list. I close out distractions and focus on one item on the list until it’s done. Then, I do all of my routine tasks in the gaps between these big jobs. If things go well, I might steal an item from the next day’s to-do list if I have time for a fifth thing.
6. Check email only twice a day
Email is almost always a major time sink. It’s rarely a simple matter of just reading messages. Many messages demand responses, and some messages demand follow-up tasks. Leaving that email window open throughout the day ensures only one thing – your concentration will be interrupted constantly by messages that come in that need responses. My solution is to simply close the program. Open it only two times a day or so and do an email session, where you deal with everything in your inbox. Then, close the program completely (including notifications) and move onto something else. If it’s truly urgent, someone will come directly to you, so don’t worry about missing out on something vital.
How I Do It: I check my email twice a day. I often do one email session while eating lunch, then a second session just before finishing up tomorrow’s to-do list and quitting for the day (on occasion, I’ll do a third one in the morning before the kids wake up, but this one is often interrupted). My goal with each session is to clear out my inbox – I deal with every message immediately unless it involves a task that’s going to take more than five minutes or so.
7. File things once a day
This is actually a pretty recent addition to my routine. I had to add it simply because I had a giant pile of things that didn’t need immediate action, but needed to hang around for future reference: statements, prospectuses, post ideas, receipts, magazine articles, and so on. My pile of such items eventually came to dominate my desk and it was often impossible to find anything in there.
To take care of this, I started a very simple filing system in a box that I keep next to my desk. This keeps my desk clear most of the time (giving me space to work on things at hand), plus it enables me to find stuff quickly when I want to find it. The best part? Once the system is in place, it doesn’t take much effort to maintain it – maybe a minute a day. Considering I’d often burn ten minutes digging through the pile finding things, this is a huge time saver for me.
8. Start your day with your major creative or thought-intensive task
When I start my day, I have a choice of the four items on my to-do list. Which one will I tackle first? I’ve usually had breakfast and a shower and prepared the kids for their day, so I’m wide awake and my brain is running. I’ve found, time and time again, that starting your day with your most thought-intensive task sets the tone for the whole day. It forces you into prime thinking early on and you can ride that wave throughout most of the day. If I do a major thought-intensive task after several hours of work, my brain turns to mush for the rest of the day. Finishing the day with my easiest task leaves me pretty fresh for my evening activities with my family.
How I Do It: Whenever I look at the day’s to-do list, I always choose the item that seems to be the most thought intensive. That means I do my heaviest thinking earlier in the day, usually ending with an afternoon task or two that doesn’t require nearly as much active thought. I’ll do creative work in the mornings and things like interviews in the afternoon, for example.
9. Take lots of micro breaks (or at least switch to very different tasks regularly)
One of the biggest enemies in a workday is lethargy. It’s easy to find yourself in a low-energy period, sitting there having trouble keeping your eyes open or concentrating on anything. Once you’re there, it’s often very hard to pull yourself out of it – you’re running on low energy for the rest of the day, even if you do rebound a bit. The best way to combat it is to never let your energy level get that low. That means not sitting at your desk or your work area for long periods. Get up and move on a regular basis. Instead of eating a big, heavy lunch, eat smaller snacks throughout the day. Stretch. Drink water. Do this as often as you can – bookend task sessions with a micro break where you do these things.
How I Do It: Whenever I finish an isolated block, I take a five minute break. I get up from my desk, walk downstairs, get a drink of water, use the bathroom, stretch a bit, and maybe grab a very small snack (like a granola bar or a piece of fruit). Doing this has basically eliminated the mid-afternoon energy lull I used to have – around two, I would basically hit a wall and not be productive for the rest of the day. Now, I can keep going until … well, read the next tip.
10. Don’t overwork
Sure, once in a while, you have to put in some extra hours in order to really do your job well. It’s also important to note that different people have different energy levels for their day. Given that, though, the worst mistake you can make is to overwork. If you’re nearing the end of the day and you just can’t seem to get anything done, don’t push it. Time and time again, I’ve found that pushing myself to get just a little bit more done at the end of the day has long term negative ramifications. I have a harder time getting going the next morning, for example, and if I do it consistently, my overall productivity slows to a crawl.
How I Do It: If I feel myself starting to slip at the end of a day, I stop. I finish up my day and move on to something else. Burning myself out with regards to my work is incredibly dangerous and something I take great pains to avoid. Stopping early might slightly reduce my productivity for that given day, but it doesn’t drag down my long-term productivity at all – if anything, it does the opposite, because I’m not burnt out the next day.
Here’s the Original Link
Here’s a helpful posting on the cross by Pastor DeYoung,
We all know the story of David and Goliath. It’s recorded for us in 1 Samuel 17. Chapter 18 describes what happened next. David, most likely still a teenage, is suddenly a hero. He is invited (perhaps it would be more accurate to say “required” 1 Sam 18:2) to relocate to King Saul’s headquarters.
In previous postings we’ve looked at the pattern for daily prayer that Jesus taught his disciples.
Here’s a practical article by Tim Chester with suggestions on how to encourage “cross-centered” living in the community of God’s people that you lead,
We look around us, see corruption and injustice, lies and evil, and think – these are surely the last days – look how bad things are.
“and lead us not into temptation,
In an earlier posting on “
In his outstanding reference book on Old Testament Theology, Bruce Waltke draws attention to the striking parallels and contrasts between Samson and Samuel.
“and forgive us our sins, for we ourselves forgive everyone who is indebted to us”
First, it takes 21 days to form a new habit. I like to use 30 day blocks, however, to be sure the habit gets locked in.